Organisation is crucial for successful event planning.  A well-structured system from the start will prevent you from feeling overwhelmed.

Whether you are planning your own wedding or hiring a wedding planner, having a dedicated email address exclusively for everything wedding related is a must. From inquiries and appointments to sending calendar invitations for wedding-related occasions, engaging with suppliers and vendors, subscribing to wedding email lists, keeping track of bridal shows, managing your wedding gift list (if applicable), and more - this address holds it all.

Multiple email providers offer the option to create free email accounts. Gmail stands out, offering an array of features including Google Docs, invaluable for wedding planning, and Google Meet for video communication—an alternative to Zoom.

Make your email address short and simple - graceandtunde@gmail.com, mrandmrsngassa@gmail.com, akinwedding@gmail.com, akinwedding2024@gmail.com

You should check the email account regularly, making sure you answer vendors in a timely manner and do not miss any deadline.

Not sure yet? Here are 10 reasons to create your own wedding email address.

1. Unified Communication

Both you and your partner can access the account, engaging with everyone separately from your personal or professional emails. You will be both on the same page.

2. Email Overload Avoidance

Safeguard your personal and professional inboxes from an influx of wedding-related emails both before and after the event.

3. Budgeting Made Easier

Streamline budgeting and expense tracking by storing invoices and receipts safely. No more misplaced receipts. If you're collaborating with a wedding planner, they can oversee this task.

4. No Lost Correspondence

Prevent wedding-related communication from drowning in your personal or work emails.

5. Centralised Information

By keeping all wedding-related correspondence, quotes, and contracts in one place, the process of reviewing messages and making comparisons becomes effortless—particularly valuable when dealing with multiple suppliers

6. Efficient Supplier Interaction

Quick access to communication history with vendors is guaranteed.

7. Focused Planning

Designate specific times, like planning days or weekends, to check this email. This will help you prevent fatigue.

8. Guest Communication

This address can serve as the primary channel for engaging with your guests. Whether on your wedding website or in invitations, it facilitates RSVPs and dietary requirements tracking.

9. Guest Contributions

If you don’t have a wedding website, guests can share photos and videos of their cherished moments.

10. Shared Journey

Consider using this email account beyond your wedding, for any other joint project, buying a car, a house etc..

To be even more organised, create folders for distinct aspects of your wedding, tailored to your vision.

• Accommodation

• Band

• Cake

• Caterer

• Choir/Singers

• Church

• Decorator

• Dessert Table

• DJ

• Entertainment

• Florist

• Hair Stylist

• Hire Items

• Makeup Artist

• MC

• Musicians

• Officiant

• Photo Booth

• Photographer

• Sound Engineer

• Sweet Cart/Table

• Transport

• Venue

• Videographer

• Wedding Dress

• Wedding Suit

As you navigate the exciting chaos of wedding planning, remember that each puzzle piece plays a vital role. Think of your dedicated email address as the ultimate multitasker, streamlining your conversations and keeping the planning in check.